Privacy at Astra

Information we may collect

Depending on how someone interacts with Astra, information may include:

• contact details such as name and email address;
• school or organisation information;
• information submitted through Chapter applications or expressions of interest;
• partnership enquiries;
• programme participation information where required for delivery, safeguarding or reporting;
• basic website analytics and technical information.

How we use information

We use information only for legitimate operational purposes, including:

• responding to enquiries;
• reviewing Chapter applications;
• coordinating with prospective Chapters or partners;
• organising and improving Astra programmes;
• safeguarding and programme administration;
• measuring programme effectiveness where appropriate;
• understanding how the Astra website is used;
• maintaining Astra’s operational records.

Forms and external services

Astra may use external services such as Google Forms for Chapter applications or other operational forms. When a visitor follows an external form link, information submitted there may also be processed through that service according to its own privacy terms.

Website analytics

Astra collects basic, aggregated website usage information through Vercel Analytics, which may include:

• pages visited;
• referral source;
• device and browser information;
• general interaction data.

This helps us understand how our website is used and ensure it remains dependable and easy to access.

Photographs and programme media

Astra may photograph or document programme activities where the appropriate permissions and consent requirements have been addressed. Programme media may be used to document Astra’s work and communicate verified impact.

How long we keep information

We keep information only for as long as it is reasonably needed for the purpose for which it was collected, or where it is needed for legitimate organisational, safeguarding, reporting or record-keeping purposes.

Sharing information

Astra may share information only where reasonably necessary for its work, such as with:

• relevant Astra Core members;
• authorised Chapter leadership where appropriate;
• programme or community partners where operationally necessary;
• service providers used to operate forms, communications or website infrastructure.

Astra does not sell personal information.

Children and safeguarding

Astra’s programmes involve children and young people, so safeguarding, consent and responsible information handling are treated as part of programme delivery. Information relating to participants should only be collected where it is needed for safe and responsible programme operation.